Benefits of Digital Patient Forms

Benefits of Digital Patient Forms


May 30, 2023 Medical Offices

Healthcare is no stranger to paperwork. But physical forms and documentation are slowly being phased out in favor of digital options. Digitization offers many benefits, including streamlined processes, reduced human error, and improved patient satisfaction. If your practice is still using paper forms, here’s why digitization should be in your future.

Save Money– and Paper

Do your part for the environment by turning your back on paper forms. Not only will you reduce your carbon footprint, but you’ll save on paper expenses, too. With paper costs at an all-time high, practices still using paper forms are resigning themselves to increased administrative expenses. Add in the cost of stapling, binding, and storing paper documents, and the decision to stick with a legacy format makes bad financial sense.

Reduce Human Error

Every time data is entered and re-entered, you’re introducing the opportunity for human error. Switching to digital patient forms reduces the likelihood of typos or incorrectly transcribed information. Many systems will also cross-check and auto-populate so potential errors are caught on the fly. With digital patient forms, you’ll be confident that your patient forms are as accurate as possible.

Keep Records Safe

Patient privacy and security are a core part of any healthcare practice. Thanks to secure encryption and password protection, digital patient files and systems help keep patient data secure and accessible only to authorized personnel, ensuring you don’t fall foul of HIPAA or PHI guidelines. Note: when switching to a digital system, make sure it adheres to HIPAA guidelines.

Streamline Workflows

Data entry is time-consuming and can create bottlenecks. By switching to digital patient forms, you’ll free up your staff to focus on higher-value tasks instead of repetitive administrative ones. Digital patient records speed up the initial intake process and allow staff to quickly pull up, review, and adjust files as needed – a major improvement over paper files.

Improved Patient Experience

Patients are overwhelmingly in favor of digital systems and expect them as part of their healthcare experience. Not only do digital forms reduce paperwork and administrative tasks on their side, but they also usually integrate into a larger EHR system that allows patients to easily make and change appointments, review account updates, and pay their bills.

Move into the Future with GZ

If practice digitization and futureproofing are on your mind, talk to the medical realty pros at Gittleson Zuppas Medical Realty. We can work with your current or future landlord to ensure that your practice is tech-ready and prepared to meet your patients’ and staff’s needs and expectations. To find a tech-forward space or negotiate a lease that works in your favor, talk to our team today!